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Activities in the Philippines

Technical Cooperation

Steps for Trainees (Jan2016)

JICA Trainee: After receiving Letter of Acceptance to the course, kindly follow accordingly to avoid delay in the processing of your documents:

1. Travel Authority To your concerned department head Acceptance letter from TESDA (for Group and Region Focus Courses) or JICA (for Counterpart and Country-Focus Training)
2. Official Passport
*5 Working days
Department of Foreign Affairs
Office of Consular Affairs Building
Aseana Business Park
Diosdado Macapagal Blvd. corner
Bradco Avenue, Brgy. Tambo
Paranaque City
  1. Issuance/Revalidation of Passport Application Form
  2. Two (2) Passport size photos with royal blue background
  3. Birth Certificate (registered/authenticated by NSO)
  4. Original and an extra copy of Signed Travel Authority or Malacañang Authority.
  5. Scholarship/Training Contract from respective agencies
  6. SEALED (Dry or Wet) Original OR Certified True Copy of Latest Service Record/Appointment (with full middle name)
  7. Original Copy of Certificate of No Pending Administrative Record/ Case
  8. Letter of TESDA/ JICA acceptance
  9. Endorsement Letter from the Applicant's Agency addressed to DFA.
  10. Certified True Copy of Oath of Office (for Elected Officials)
  11. Certified True Copy of Presidential Full Powers or Appointment Paper (for Presidential Appointees)
*Personal Appearance is required for those who have never been issued e-passport. (Regular, Official or Diplomatic Passport)
- For married women, submit Marriage Contract (MC) in Security Paper (SECPA) issued by NSO or CTC issued by the Local Civil Registrar duly authenticated by NSO.

Visit this link for details on official passport:
3. Pre-departure Orientation JICA Philippines
40th Floor, Yuchengco Tower, RCBC Plaza
6819 Ayala Avenue Makati City
Tel no. 889-7119

*M-W-F (starts at 10:00 am until 12:00 pm)
*Must go to JICA at least seven (7) working days before departure date to attend orientation & issuance of pertinent documents for visa application.

    *For Government employee: Official Passport (validated)

    *For NGO/Private organizations employee: Regular (maroon) passport that is at least 6 months valid after the scheduled training in Japan
  2. Photocopy of Travel Authority
  3. DFA Note Verbale (for Official Passport only, to be issued by DFA)
  4. Php500 for membership to JICA Alumni Association of the Philippines (JAAP)
*All JICA Trainees starting JFY 2013 are automatically members of JAAP and are required to pay the registration fee of Php 500.00 during PDOS. There is also an annual due of Php200.00.
4. Travel Tax Exemption Certificate Travel Tax Division
Revenue Department
Tourism Infrastructure and Enterprise Zone Authority (TIEZA)

142 Amorsolo St., Legaspi Village
Makati City
Tel.#: 551-9533
  1. Original JICA letter addressed to TIEZA (to be issued by JICA during the Pre-departure Orientation)
  2. Official valid passport or photocopy
  3. Photocopy of Travel Authority
Check your tax exemption certificate if your name is spelled correctly and passport number and destination details are correct.
5. Visa
*5 working days
Embassy of Japan
2627 Roxas Boulevard
Pasay City
Tel. # 551-5710

*Personal appearance required

Schedule of Filing:
8:40 am - 11:00 am
Monday to Friday

Schedule of Releasing:
10:00 am - 11:00 am
Monday to Friday
  1. Official valid passport (with JICA tracker attached at the back with paper clip)
  2. Original DFA Note Verbale (for Official Passport only)
  3. JICA letter in Japanese (released by JICA at the Pre-departure Orientation)
  4. Visa application form
  5. Photo (45 mm x 45 mm) pasted on the form
  6. Birth Certificate from NSO: issued less than 6 months prior to visa application.
*Trainees with late registered Birth Certificate will have to submit a Baptismal Certificate AND Form 137/ High School Record.

*Trainees with old Japan visa may submit the copy of the visa instead of the NSO birth certificate.

Upon getting your visa, check if your name is spelled correctly and double check your birthday and passport number.
6. Day of departure Be sure to be in NAIA Terminal 1 (for JAL) and Terminal 2 (for PAL) for check-in at least 3 hours before departure time. See checklist on the PDOS brochure.

For clarifications, kindly contact the TRAINING PROGRAM SECTION of JICA Philippines at telephone number (02) 889-7119 extension 143.


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