The law of the Non-Governmental Organisations Act No. 16 of 2009 (the "Act") requires all NGOs as well as international NGOs operating in Zambia to be registered in accordance with the Act.
You can get further information at the Registrar for NGOs on +260 211 220974, the Provincial Community Development and Social Welfare Offices or Ministry of Community Development, Mother and Child Health Headquarters.
1) Certificate of Registration
You need to submit three copies of Rules and Regulations of your NGO and a recommendation letter from the collaboration government Ministry. Below are the guidelines of a constitution and the recommendation letter. You may not necessarily follow the order below, however the rules and regulation of your NGO must have contents as outlined below.
<Guidelines of a constitution>
Extract from "Register a Society or Church" by Office of the registrar of societies
When you submit the above, details about the procedure and required documents will be provided. Below are the required documents;
*1) If you want to make a branch of the registered NGO, you also need to submit the recommendation letter from that NGO.
When your documents are approved, you will be given the certification which has a registration number. The certification is issued within three months of submission of all required documents. You are advised to make a schedule which shows time deadlines.
2) Annual Return
After NGO Registration, you need to submit the annual report by the end of every year of the organisation's registration date.
3) Change of Bearers
When you change the Bearers, you need to report.
4) Change of Name, Constitution/ Rules/ Objects and Postal/ Physical Address
*2) You may be required to submit the cover letter as procedure. You are advised to prepare the cover letter which shows your procedure in advance.
5) Jurisdiction: Registrar for NGOs (Ministry of Community Development, Mother and Child Health) and the Provincial Community Development and Social Welfare Offices
Ministry of Community Development Mother and Child Health,
Private Bag W252,
You can buy the Zambian papers on law (Act for NGOs, Statutory Instrument etc) which you need when you are operating a NGO in Zambia at Government Printers. Details are below:
Place: Near Levy Shopping Mall
Working hours: Monday – Friday 9:00-13:00 14:00-17:00
Contact us should you need any further clarification!
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