PUBLIC ANNOUNCEMENT FOR PROCURMENT OF SERVICES FOR DATA COLLECTION SURVEY

Japan International Cooperation Agency (JICA) Timor-Leste Office is conducting a QCBS (Quality and Cost based Selection) procurement of the services for The Data Collection Survey for “Impact Analysis for Community-Based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds” under the JICA/GCF technical cooperation project named “the Project for Community-based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds.” Any organizations or firms who are interested in the QCBS procurement or bidding (hereinafter referred to as “the interested organizations/ firms”) are herewith informed of the following:

1.General Information
1.1 Name of Project:
The Project for Community-based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds

1.2 Description of the Services:
The Data Collection Survey for “Impact Analysis for Community-Based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds” in accordance with the Operation Manual developed by JICA in the pre-selected villages in Comoro, Laclo, Caraulun, Tafara, Be Lulic and Loes watersheds.
_{More details are given by the “Request for Proposal (RFP), specifically Section 6: Terms of Reference (ToR) of the RFP”. To get the RFP, please kindly contact the person described in Section 6. Contact Address for Inquiry.}

1.3 Duration of the Services (tentative):
The duration of the service is as follows:
From July 2024 to January 2025

1.4 Target Sites (tentative):
50 villages and 1000 households from the municipalities of Ermera, Liquica, Aileu, Manatuto, Manufahi, Ainaro, and Covalima.

2. How to Participate in the QCBS
The interested organizations/ firms have to submit to JICA Timor-Leste office a proposal including a quotation and “Proof of Legal Person in Timor-Leste”. The period of acceptance for proposals is between June 10th and June 28th, 2024. Any submission after 16:30 on June 28th, 2024 is not acceptable.
_{More details are given by the RFP particularly “Section 2: Instructions to the Bidders”. Please kindly contact the person described in Section 6. Contact Address for Inquiry to obtain the RFP.}

3. Eligible Organization
i) NGO or private firm (e.g., consulting firm or research institution) which is duly registered under the law of Timor-Leste, and which has experiences in working for any projects funded by international donor agencies, UN agencies, or funding institutions; and,
ii) A consortium or joint venture made by NGOs or private firms which fulfill the requirements given in i) above.

4. Distribution of Request for Proposal
4.1 Place of Distribution: JICA Timor-Leste Office

4.2 Period of Distribution: From June 10th to June 28th, 2024 (9:00∼16:30 except 12:00~ 13:30)
Remarks: Distribution by mail or by electric data is not possible.

4.3 Inquiry about the Request for Proposal
Inquiry about the Request for Proposal shall be sent to the Contact Address for Inquiry in writing or by standard electronic means which includes email transmissions on or before 16:30 on June 17th.
_{More details are given by the RFP particularly “Section 2: Instructions to the Bidders”. Please kindly contact the person described in Section 6. Contact Address for Inquiry to obtain the RFP.}

5. Procedure of QCBS
5.1 Deadline of the Proposal Submission: 16:30 on June 28th, 2024

5.2 Date of Proposal Evaluation: July 3rd, 2024

5.3 Attendance: Not acceptable

5.4 Disqualification/ Invalidation of Proposal
i) a proposal submitted by a non-eligible firm or a company;
ii) a proposal which does not fulfill the requirements described in the Request for the Proposal; or
iii) a proposal submitted after the deadline of the submission indicated in Section 5 (1) in this document.

5.5 Method of Selection
JICA shall select an organization or a consortium using the QCBS evaluation methodology, which gives 80 points to a technical proposal and 20 points to a financial proposal.
_{More details of the evaluation method are described in the RFP, particularly Section 2: Instructions to the Bidders.}

5.6 Contract
JICA Timor-Leste Office will invite the first ranked bidder to the negotiations of the contract for the services. Upon the mutual agreements by both the parties, JICA will finalize and award the contract to the selected bidder.

6.Contact Address for Inquiry

JICA Timor-Leste Office
Ms. Silviana Jehama, and Mr. Akuing S. Lay / (TEL)3312420 or (e-mail) tm_oso_rep@jica.go.jp

June 10th, 2024

Dr. Ito Mimpei
Chief Representative
JICA Timor-Leste Office