Public Announcement for Procurement of Services for the Implementation of Micro Programs in the Target Villages in the Caraulun Watershed-1
2024.10.18
Japan International Cooperation Agency (JICA) Timor-Leste Office is conducting a QCBS (Quality and Cost based Selection) procurement of the services for “Support for the Implementation of Micro Programs in the Target Villages in the Caraulun Watershed-1” under the JICA/GCF technical cooperation project named “the Project for Community-based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds.” Any organizations or firms who are interested in the QCBS procurement or bidding (hereinafter referred to as “the interested organizations/ firms”) are herewith informed of the following:
1. General Information
1.1 Name of Project:
The Project for Community-based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds
1.2 Description of the Services:
“Support for the Implementation of Micro Programs in the Target Villages in the Caraulun Watershed-1” in accordance with the Operation Manual developed by JICA.
More details are given by the “Request for Proposal (RFP), specifically Section 6: Terms of Reference (ToR) of the RFP”. To get the RFP, please kindly contact the person described in Section 6. Contact Address for Inquiry.
1.3 Duration of the Services (tentative):
The services consist of three phases as follows:
At the end of 2025, the performance of the Contractor will be reviewed and evaluated, and both parties have a discussion and conclude the 2nd Contract. The same process will be done to conclude the 3rd Contract at the end of 2026.
1.4 Project Sites (tentative):
2. How to Participate in the QCBS
The interested organizations/ firms have to submit to JICA Timor-Leste office a proposal including a quotation and “Proof of Legal Person in Timor-Leste”. The period of acceptance for proposals is between October 21st and November 8th, 2024. Any submission after 16:30 on November 8th, 2024 is not acceptable.
More details are given by the RFP particularly “Section 2: Instructions to the Bidders”. Please kindly contact the person described in Section 6. Contact Address for Inquiry to obtain the RFP.
3. Eligible Organization
i) NGO or private firm (e.g., consulting firm or research institution) which is duly registered under the law of Timor-Leste, and which has experiences in working for any projects funded by international donor agencies, UN agencies, or funding institutions; and,
ii) A consortium or joint venture made by NGOs or private firms which fulfill the requirements given in i) and ii) above.
4. Distribution of Request for Proposal
4.1 Place of Distribution: JICA Timor-Leste Office
4.2 Period of Distribution: From October 18th to October 31st 2024 (9:00∼16:30 except 12:00~ 13:30)
Remarks: Only submission format can be distributed by mail or by electric data.
4.3 Inquiry about the Request for Proposal
Inquiry about the Request for Proposal shall be sent to the Contact Address for Inquiry in writing or by standard electronic means which includes email transmissions before 16:30 on October 31st.
More details are given by the RFP particularly “Section 2: Instructions to the Bidders”. Please kindly contact the person described in Section 6. Contact Address for Inquiry to obtain the RFP.
5. Procedure of QCBS
5.1 Deadline of the Proposal Submission: 16:30 on November 8th, 2024
5.2 Date of Evaluation Proposal: November 11th, 2024
5.3 Attendance: Not acceptable
5.4 Disqualification/ Invalidation of Proposal
i) a proposal submitted by a non-eligible firm or a company;
ii) a proposal which does not fulfill the requirements described in the Request for the Proposal; or
iii) a proposal submitted after the deadline of the submission indicated in Section 5 (1) in this document.
5.5 Method of Selection
JICA shall select an organization or a consortium using the QCBS evaluation methodology, which gives 80 points to a technical proposal and 20 points to a financial proposal.
More details of the evaluation method are described in the RFP, particularly Section 2: Instructions to the Bidders.
5.6 Contract
JICA Timor-Leste Office will invite the first ranked bidder to the negotiations of the contract for the services. Upon the mutual agreements by both the parties, JICA will finalize and award the contract to the selected bidder.
6. Contact Address for Inquiry
JICA Timor-Leste Office
Ms. Silviana Jehama, and Mr. Akuing S. Lay
(TEL) 3312420 or (e-mail) tm_oso_rep@jica.go.jp
October 18, 2024
Dr. Ito Mimpei
Chief Representative
JICA Timor-Leste Office
1. General Information
1.1 Name of Project:
The Project for Community-based Landscape Management for Enhanced Climate Resilience and Reduction of Deforestation in Critical Watersheds
1.2 Description of the Services:
“Support for the Implementation of Micro Programs in the Target Villages in the Caraulun Watershed-1” in accordance with the Operation Manual developed by JICA.
More details are given by the “Request for Proposal (RFP), specifically Section 6: Terms of Reference (ToR) of the RFP”. To get the RFP, please kindly contact the person described in Section 6. Contact Address for Inquiry.
1.3 Duration of the Services (tentative):
The services consist of three phases as follows:
| Contract | Tentative Period |
|---|---|
| 1st Contract for 1st Batch | From January 2025 to April 2027 |
| 2nd Contract for 2nd Batch | From January 2026 to April 2028 |
| 3rd Contract for 3rd Batch | From January 2027 to April 2029 |
At the end of 2025, the performance of the Contractor will be reviewed and evaluated, and both parties have a discussion and conclude the 2nd Contract. The same process will be done to conclude the 3rd Contract at the end of 2026.
1.4 Project Sites (tentative):
| Municipality | Post Administrative | Villages (Number of Aldeia) |
|---|---|---|
| Ainaro (9) | Maubisse (9) | Edi (6), Manelobas (4), Fatu-Besi (6), Maulau (10), Manetu (7), Maubisse (12), Suco Liurai (4), Horai-Quic (4), Aitutu (9) |
| Manufahi (5) | Turiscai (5) | Manumera (4), Beremana (3), Aitema (2), Mindero (4), Orana (3) |
2. How to Participate in the QCBS
The interested organizations/ firms have to submit to JICA Timor-Leste office a proposal including a quotation and “Proof of Legal Person in Timor-Leste”. The period of acceptance for proposals is between October 21st and November 8th, 2024. Any submission after 16:30 on November 8th, 2024 is not acceptable.
More details are given by the RFP particularly “Section 2: Instructions to the Bidders”. Please kindly contact the person described in Section 6. Contact Address for Inquiry to obtain the RFP.
3. Eligible Organization
i) NGO or private firm (e.g., consulting firm or research institution) which is duly registered under the law of Timor-Leste, and which has experiences in working for any projects funded by international donor agencies, UN agencies, or funding institutions; and,
ii) A consortium or joint venture made by NGOs or private firms which fulfill the requirements given in i) and ii) above.
4. Distribution of Request for Proposal
4.1 Place of Distribution: JICA Timor-Leste Office
4.2 Period of Distribution: From October 18th to October 31st 2024 (9:00∼16:30 except 12:00~ 13:30)
Remarks: Only submission format can be distributed by mail or by electric data.
4.3 Inquiry about the Request for Proposal
Inquiry about the Request for Proposal shall be sent to the Contact Address for Inquiry in writing or by standard electronic means which includes email transmissions before 16:30 on October 31st.
More details are given by the RFP particularly “Section 2: Instructions to the Bidders”. Please kindly contact the person described in Section 6. Contact Address for Inquiry to obtain the RFP.
5. Procedure of QCBS
5.1 Deadline of the Proposal Submission: 16:30 on November 8th, 2024
5.2 Date of Evaluation Proposal: November 11th, 2024
5.3 Attendance: Not acceptable
5.4 Disqualification/ Invalidation of Proposal
i) a proposal submitted by a non-eligible firm or a company;
ii) a proposal which does not fulfill the requirements described in the Request for the Proposal; or
iii) a proposal submitted after the deadline of the submission indicated in Section 5 (1) in this document.
5.5 Method of Selection
JICA shall select an organization or a consortium using the QCBS evaluation methodology, which gives 80 points to a technical proposal and 20 points to a financial proposal.
More details of the evaluation method are described in the RFP, particularly Section 2: Instructions to the Bidders.
5.6 Contract
JICA Timor-Leste Office will invite the first ranked bidder to the negotiations of the contract for the services. Upon the mutual agreements by both the parties, JICA will finalize and award the contract to the selected bidder.
6. Contact Address for Inquiry
JICA Timor-Leste Office
Ms. Silviana Jehama, and Mr. Akuing S. Lay
(TEL) 3312420 or (e-mail) tm_oso_rep@jica.go.jp
October 18, 2024
Dr. Ito Mimpei
Chief Representative
JICA Timor-Leste Office
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