JOB Vacancy for JICA expert team (Assistant)

The Project for Enhancement of Coordination and Monitoring for ASEAN Accession under Japan International Cooperation Agency (JICA) Timor-Leste Office, Japanese governmental agency which implements official development assistance (ODA), is now seeking a qualified person as follows.

1. Position and Job Description
Position: Project Assistant (Administration)

Job Description:
Under the Japanese Advisors dispatched to the Ministry of Foreign Affairs and Cooperation (MNEK), the employee shall provide management and logistics services in the following area.
a. Conduct administrative works including accounting, procurement and general affairs
b. Preparation of meetings and trainings by coordinating with government departments and other related national and/or international organizations,
c. Logistical arrangement for receiving missions from abroad and sending trainees overseas,
d. Preparation of business trips by the Japanese Advisors and other project related personnels, Documents and information management such as collecting, classifying, and filing,
e. Drafting official letters and other correspondences,
f. Any other duties requested by the Japanese Advisors necessary for smooth project implementation.

2. Duty Office: JICA Project Office at Ministry of Foreign Affairs and Cooperation Av. de Portugal, Dili, Timor-Leste

3. Contract period: 1st Contract will be from June 2nd, 2025 to November 30th, 2025 with three (3) month- probation period. For an outstanding performer, contract will be extended within project cooperation period (until Mar.2027).


4. Expected Starting Date of service: June 2nd, 2025

5. Qualification and Experience

a. Nationality of Timor-Leste.
b. University degree. (BA from foreign university preferred)
c. At least three (3) years of relevant work experience such as Project Management, Training Coordination at International organizations or Government Agencies.
d. Fluency in English (writing, reading, listening and speaking) and Tetum. Knowledge of Portuguese and Bahasa Indonesia is an advantage.
e. Computer literacy in word processing (e.g. Microsoft Office Word), spreadsheets (e.g. Microsoft Excel), presentation software (e.g. Microsoft Power Point) and internet.
f. Ability to work in a multicultural environment (Experience in working with international agency preferred).
g. Basic business skills such as receiving instructions, reporting progress/results, taking notes, punctuality, etc.
h. Basic knowledge on international assistance and cooperation preferred.

6. Application
(All documents should be written in English)

a. Please send the followings as your application to “masuryo123@gmail.com” by email.
b. Curriculum Vitae (CV) attached with one photo (taken within past six (6) months)
>> Your contact details including address, telephone number and e-mail address.
>> To include Two (2) references with complete contact details
c. graduation/completion certificate of university
d. Copy of ID (Passport or driver’s license or “Billete de Identidate”-Citizen Card)

7. Deadline

The deadline for submitting application is 16:00 on April 2nd, 2025.
Applications received after the deadline will not be considered.
Only shortlisted candidates will be called for written tests and interviews by April 11th, 2025 for next step of selection.
Application and supporting material will not be returned to applicants.

End