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Outline of the Project

Project Name

The Project for Strengthening of Capacity on Road Maintenance Management Through Contracting (Phase 3)

Implementation Organization

Ministry of Transport, Infrastructure, Housing and Urban Development (MoTIHUD), Kenya Roads Board (KRB), Kenya National Highways Authority (KeNHA), Kenya Urban Roads Authority (KURA), Kenya Rural Road Authority (KeRRA), Kenya Wildlife Service (KWS), Kenya Institute of Housing, Building and Technology (KIHBT), Kenya Construction Authority (NCA), Public Procurement Regulatory Authority (PPRA)

Target Area

Entire country of Kenya

Project period

1 December 2016 to 30 November 2019

Project Background

In Kenya about 90% of all domestic transport relies on road transport. Road construction and maintenance is a key enabler for sustainable development, facilitating cross border and domestic trade as well as providing people with access to market and social services. The Kenyan government actively engages private contractors in road maintenance works. Performance based contract (PBC) is one of such contracts in which a contractor is required to meet road maintenance levels and payment is contingent on their successful achievements. In Kenya, pilot projects using performance based contracts started in 2010.

During the phase 1 of the project JICA assisted in various activities to introduce performance based contracts for road maintenance works. This includes the tabulation of unit and productivity rates applicable to such contracts, introduction of term contracting, preparation of standard PBC tender document and the introduction of the Vehicle Intelligent Monitoring System (now Dynamic Response Intelligent Monitoring System: DRIMS) to conduct an international roughness index (IRI) survey. In November 2013, phase 2 of the project commenced to further the capacity strengthening of road maintenance work with much focus on PBC. While phase 2 has been successfully implemented, there is a strong need for the next phase to streamline PCDA cycle for the road maintenance by using the term contract for outsourced works.


Overall Goal

(1) Road maintenance management methodologies developed under the Project are mainstreamed in the road construction industry in Kenya.

(2) Existing road networks are maintained in good condition.

Project Purpose

Road maintenance management methodologies are improved and widely applied in Kenya.


(1)Cost estimation capacity of road agencies (RAs) is enhanced.

(2)Management capacity of RAs to maintain roads under PBC is improved.

(3)Institutional capacity to conduct PBC (term contract) training is improved (for KIHBT, NCA, RAs, etc)

(4) DRIMS is widely used for road conditions assessment by RAs in Kenya and, upon request, in neighboring countries.

Main Activities

1-1 Review Cost Estimation Systems (COSTES 2011 and COSTES for PBC) developed in phase 1 and 2 of this project to identify gaps for system improvement.
1-2 Based on 1.1, examine a standard methodology to identifyproductivity rate and to conduct cost survey.
1-3 Conduct cost survey and improve COSTES database.
1-4 Improve COSTES software.
1-5 Draft a work plan to set up COSTES units in RAs and related organizations.
1-6 Support establishment of COSTES units.
1-7 Prepare a road maintenance cost index from COSTES.
2-1 Support revision of standard contract documents.
2-2 Review current practice of PBC management by RAs and identify issues addressed.
2-3 Support revision of PBC guideline.
2-4 Provide technical advice to introduce contract evaluation in RAs.
2-5 Support inclusion of "PBC work" under work classification of NCA registration.
3-1 Assess PBC trainings conducted by KIHBT and make recommendations for improvement.
3-2 Support improving training curriculum and material.
3-3 Conduct seminars to sensitize PBC.
3-4 Conduct training of trainers (TOTs) on PBC.
3-5 Conduct training of trainers (TOTs) on DRIMS.
4-1 Review current operation practice of road survey. (current status, equipment used, technical level, etc.)
4-2 Based on 4.1, provide recommendations on effective use of DRIMS.
4-3 Support RAs to institutionalize DRIMS as a standard tool for road management in Kenya.
4-4 Sensitize DRIMS in neighboring countries.
4-5 Conduct seminar/workshop to present overall results of the project.


(1) JICA
(a) Dispatch of Experts
One long term expert and short term experts
(b) Training in Japan
(c) Supplemental budget for local expenditure

(2) Government of Kenya
(a) Assignment of counterpart personnel and support staff
(b) Suitable office space and facilities with necessary equipment
(c) Running expenses necessary for the implementation of the Project


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