Outline of the Project

Project Name

Rural Road Maintenance System Development Project (RMSD)

Country

The United Republic of Tanzania

Date of R/D Signed

24, October, 2011

Project Site

Dodoma Region, Iringa Region

Term of Cooperation

Feb 24, 2012 - Mar 25, 2016

Counter-part organizations

• Implementing Agency: PMO-RALG (Prime Minister’s Office, Regional Administration and Local Government)
• Cooperation Agency: MOW (Ministry of Works)

Background of the Project

It is reported that 44 % of all rural roads network are in "poor condition" and only 756 km (1 %) are paved in Tanzania (as of 2011). The Ministry of Works (MOW) is promoting the use of "Labor Based Technology" (LBT) program, which has been remarked its effectiveness by International Labor Organization (ILO). Within this situation, the Government of Tanzanian has requested to support enhancing LBT training functions. JICA implemented the Project for Capacity Strengthening on Labor Based Technology (the "LBT Project") from June 2006 through February 2011, targeted the Appropriate Technology Training Institute (ATTI) as a main counterpart of the Project. With this LBT project, ATTI succeed to enhance its capacity to coordinate LBT training.

However, maintenance and management of rural roads in Tanzania are still inadequate. The factors affecting this situation include lack of financial resources, poor technology and experience on the part of contractee and contractors, lack of equipment, and delayed implementation of budgets. In particular, improvement of the performance of contractee and contractors within limited budgets is required.

Information exchange and sharing good practice between regions are also insufficient. Under this circumstance, (1) strengthen the capacities of local government authorities as contractee, (2) enhance the ability of PMO-RALG and Regional Engineers (RAS) as coordinating between central government and the region, (3) improve the performance of contractors, and (4) improve the processes of maintenance, and management of rural roads are listed as critical issues.

In this background, the Government of Tanzania has requested the Government of Japan to support improving the capacity of rural road management, and JICA commenced the detailed survey on September 2011 for 1 month. Site review and workshop with relevant agencies had been conducted in the survey, and PMO-LARG and MOW agreed to the framework of the Project.

Objective of the Project

Administrative services of rural road maintenance provided by LGAs are improved in the target areas, and its nationwide expansion approach is developed.

Scope of the Technical Cooperation

• Super-Goal
  Appropriate maintenance and management of rural roads throughout Tanzania.
• Overall goal
  The rural road maintenance procedure of Local Government Authorities (LGAs) in Dodoma and Iringa regions is improved.
• Objective of the Project
  Administrative services of rural road maintenance provided by LGAs are improved in the target areas, and its nationwide expansion approach is developed.
• Expected outputs
  1. The capacity of PMO-RALG for coordinating and supporting LGAs in collaboration with MOW on rural road maintenance is strengthened.
  2. The rural road maintenance procedure of the LGAs is strengthened in the model districts.
  3. The practical skills and knowledge of responsible organizations (concerned departments of the LGAs, contractors, etc.) on rural road maintenance are improved through the LBT application in the model districts.
  4. The dissemination mechanism for rural road maintenance approach within the respective regions is established.

Major Activities of the Project

1-1	Convene regular meetings on operational guidelines development for rural road maintenance with PMO-RALG and MOW.
1-2	Prepare and revise operational guidelines of rural road maintenance with PMO-RALG and MOW.
1-3	Share the contents of the guidelines and the lessons learned from LGAs in the model districts during the Annual Meeting between PMO-RALG and RS and District Engineers.
1-4	Assist RS engineers to monitor rural road maintenance in LGAs based on the guidelines.
2-1	Select model districts based on the criteria established.
2-2	Review the current activities done by technical staff in the model districts.
2-3	Provide training on rural road maintenance for the district engineers and technicians in the model districts.
2-4	Prepare and update the rural road inventories in the model districts.
2-5	Prepare and revise a mid- and long-term rural road maintenance plan.
2-6	Confirm the needs of rural road maintenance in the model districts and prioritize the needs.
2-7	Prepare the annual rural road maintenance plans, including procurement, construction method, etc., in consideration of gender aspects in the model districts.
2-8	Monitor the rural road maintenance in the model districts.
3-1	Select pilot projects in the model districts from the annual rural road maintenance plan.
3-2	Formulate work plans of the pilot projects.
3-3	Assist district engineers and technicians in the model districts to procure contractors and supervise the pilot projects based on the work plans.
3-4	Provide consultations on the operation of the pilot projects for the district engineers and technicians, contractors, etc. through ATTI.
3-5	Promote PR activities on rural road maintenance through the pilot projects.
3-6	Document the process, experiences, outcomes, and lessons learned of the pilot projects.
4-1	Organize sensitization workshops on rural road maintenance for the other LGAs in the respective regions in collaboration with the RS engineers.
4-2	Select a LGA to be disseminated in the respective regions.
4-3	Assist the LGAs selected in the respective regions to promote rural road maintenance based on the guidelines with the full commitments of RS engineers.
4-4	Monitor the rural road maintenance promoted by the LGAs in the respective regions.
4-5	Feed-back the monitoring results into the guidelines.

Inputs by Japanese side

• Dispatch of JICA Experts: approximately 123MM for 4 years in the duration of the Project

  Chief Adviser/ Road maintenance
  Sub Leader/Rural Road Planning
  LBT (Design/Structure）
  LBT (Maintenance/Quality Control)
  Construction/Contract Management
  Light Equipment Management
  Capacity Building
  Monitoring
  Coordinating/Training Planning
• Short-Term Training in Japan and/or Third Country: approximately 5 personnel per each year for 3 years
• Provision of Machinery and Equipment: equipment needed to effectively and efficiently implement the Project (Tow/Manual Grader, Vibration Roller etc.)
• Cost for Local Activities

Inputs by Tanzanian side

• Assignment of counter-part staff
• Land, Facilities and Equipment: Project office for JICA experts and other facilities
• The cost of pilot construction model and dissemination districts in both regions
• Management and operating cost for the Project (electricity, water, etc.)