Program Officer

The JICA Philippines Office is seeking to recruit a Program Officer. The selected person is expected to work in any section performing a full range of assignment and work in close collaboration with the government, development partners and colleagues in other sectors and those located both in the Philippines and in Japan

The Program Officer will be based in JICA’s Philippines Office. The probationary period is six (6) months with possibility of regularization given satisfactory performance.

Job Purpose:

To perform a full range of assignment (e.g. administrative, logistic and technical support, project identification, formulation, monitoring, program implementation, etc.) including standard activities as may be directed by the supervisor.

Expected Outcome:

Project Administration Function

• Management of assigned projects/sectors from project formulation, implementation, completion, and ex-post evaluation through coordination with Executing Agencies (EAs) and other relevant agencies
• Conduct research and analyze policies and institutional issues in the assigned sector/program, and proposes areas for future intervention by JICA when requested
• Represent JICA on official functions related to assigned projects/sectors such as conferences/webinars/workshops or technical working group meetings
• Maintains related document records and files for assigned projects
• Check and review reports including liquidation related reports
• Conducts lectures and presentations on JICA’s activities when requested
• Provides technical and administrative support to missions, experts, and other project related stakeholders

Office Administrative Function

• Assists in public relations activity, document/file management, facility management, personnel management, human resource development initiatives, and contract management including procurement of services.
• Facilitates arrangements for missions from HQ including meeting arrangements, transportation arrangements, etc.
• Maintains liaison with government agencies to facilitate and follow up on requests for missions from HQ.

Others

• Performs other duties as may be assigned by supervisors and the Chief Representative of JICA Philippines and reflected in the incumbent's work plan.

Educational Requirements:

• Graduate of a Bachelor's degree, preferably in Agriculture, Economics, Engineering, Management, Public Policy, Public Finance, Public Administration, other related or social sciences courses

Relevant Experience and Other Requirements:

Work experience

• With 3 years relevant work experience; experience in foreign development aid, project finance/financial management in government or private sector is an advantage

Technical knowledge

• Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in JICA (such as Excel, Word, Powerpoint, Filemaker, Outlook, etc)
• Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information through books, publications, internet, and other means
• Ability to manage priorities and workload within general schedule of work, instructions and standardized practices through use of tools/technology, etc.

People and leadership skills

• Able to work with individuals from different cultural/national backgrounds particularly working with both Filipino and Japanese nationals; good interpersonal and communication skills (such as excellent oral and written English communication skills, leadership skills, etc.)
• Able to maintain composure under pressure which requires multi-tasking ability
• Able to liaise and work effectively with staff within own work location and throughout JICA which may require good coordination and negotiation skills
• Able to work collaboratively with teams as a constructive team member working in synergy with other members, completing assigned tasks, complying with regulations, being a good role model, etc.

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely manner
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

• Supervisor: Designated Home Staff and Senior National Staff

The recruitment will be handled by the Takezawa Technology Transfer & Industrial Consultancy, Inc (TTT-ICI).
All applicants must indicate the position code in the subject line and submit their Curriculum Vitae with photo,
including two work-related references, on or before 12 November 2023 to TTT-ICI at Unit-K 3rd Floor, Westgate Tower,
Investment Drive, Madrigal Business Park, Ayala Alabang, Muntinlupa City or e-mail to tttici@pldtdsl.net.
Only short-listed applicants will be notified.