The Project Grants are carried out in a project cycle consisting of six major steps, as described in the chart.
- By conducting a preparatory survey for cooperation as part of ‘project preparation', JICA examines the appropriateness of the project to be carried out by ODA Grants, and develops a plan of the project through discussions with the government of the partner country.
- At the receipt of ‘official request' of the project from the partner country, JICA examines and appraises the contents of the project.
- Based on the result of JICA's appraisal, the Japanese government decides to implement a project financed by ODA Grants through ‘approval by the Cabinet'.
- After approval by the Cabinet, the government of the partner country signs the ‘Exchange of Notes' with the Japanese government, then signs a ‘Grant Agreement' with JICA.
- Thereafter, the project starts with the government of the partner country as client. In order to ensure proper and smooth implementation of the project, JICA monitors progress of the project and gives advice to stakeholders including the government of the partner country, while respecting the project ownership by the partner country.
- After ‘completion of the project', JICA prepares an 'ex-post evaluation', and where necessary, provides ‘Follow-Up Cooperation' in the form of materials and equipment procurement, emergency repair work, etc. The result of the evaluation is also referred to in the preparation of new projects.